YN CCDF PARENTS & PROVIDERS:
The Yakama CCDF Child Care & Development Fund Program currently has over 80-CCDF Providers’: Relative, Family and Center serving over 300+children on a monthly basis.
The YN-CCDF Child Care & Development Fund Program is receiving an abundance of calls from Parents/Providers at the beginning of the month questioning various CCDF staff members on a daily basis: “When will I receive my monthly payment?”. This delays our duties in completing payments to the vendors/providers. Please abide by the CCDF Provider Billing and Payment Guide and the Calendar.
REMINDER ON THE CCDF PROVIDER BILLING AND PAYMENT GUIDE
“Payment status questions will not be answered until 21-Days have passed after submission of Care Connect Attendance Reports.”
Care Connect and D365 are two segregated computer systems. Care Connect is a Student Attendance Record System and Invoicing for Child Care Costs. D365 is the Yakama Nation Account System to track accounts and payments to Vendors.
CARE CONNECT- Student Attendance/Invoice
The CCDF Parent and Provider complete the Care Connect Attendance Reports. This must be signed and approved by the Provider and Parent. The CCDF Bookkeeper completes and reviews each attendance Report for Payment which generates the Invoice. Once a copy of the Care Connect Invoice is generated, the CCDF Provider and Parent receive a courtesy copy by email, but this does not finalize payment.
D365 YAKAMA NATION ACCOUNT SYSTEM – Tribal Accounting Purchase Orders
The CCDF Bookkeeper then has to complete the D365 Purchase Order for payment. The D365 Purchase Order has to be approved through the chain-of-command: CCDF Program Manager, Human Services Deputy Director, Grants & Contracts, and Central Accounting. After final approval, then a check is generated for final payment.
When your payment is finalized by Central Accounting David Lloyd, Bookkeeper IV and/or Arlea Meninick, Fiscal Manager will call, text or email you when to pick up the check at our CCDF Office in the T’uxamshish Building (Higher Education). We need a CURRENT TELPHONE NUMBER and/or EMAIL ADDRESS, if you want to be notified to pick up your monthly check.
“Payment status will only be shared with the Provider receiving payment. Parent’s
CANNOT call questioning CCDF payments for the Providers.”
If you have any questions regarding Payments, please follow the YN CCDF chain-of-command. It was reported to us from the Yakama Tribal Council and Central Accounting Office they are receiving telephone calls from Parents/Providers regarding monthly payments, this is unallowable please call the CCDF office first.
“The proper chain-of-command must be followed by allowing each individual the
appropriate time to address your inquiry.”
All the Provider Payments are made out to the Provider not the Parents. This would be a
breach of the Privacy Act.
CCDF Bookkeeper>CCDF Fiscal Manager>>CCDF Program Manager>>YN Central
Accounting>>YN Human Services Deputy Director>>YN Tribal Administration Director>>YN
Health, Employment, Welfare Rec & Youth Activities Committee Member.
Please abide by the CCDF Provider Billing and Payment Guide and the Calendar. If you do not have one please ask any staff member for a copy and it will be provided to you. We can also email it if needed. Any Questions should go directly to the CCDF staff member and/or the email at (ccdf@yakama.com).
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